Expense Claims

The Expense Claims tab allows you to manage and track out-of-pocket expenses incurred by employees or members that your business or organization intends to reimburse. Users can input each claim, specifying the amount, description, and any other pertinent details about the expense. Once logged, these claims can be processed for reimbursement. This functionality ensures precise monitoring of these expenses, proper reflection in the organization's financial records, and that employees or members are reimbursed accordingly.

Creating a New Expense Claim

To create a new expense claim, click the New Expense Claim button:

Fill out the necessary details for the expense claim, including the amount, description, and any other pertinent information.

Understanding the Expense Claims Tab Columns

The Expense Claims tab includes several columns to help you organize and review expense claims:

• Date: The date the expense was claimed.
• Reference: A unique identifier for each expense claim.
• Paid By: The name of the Employee, Capital Account, or Expense Claims Payer who incurred the expense on behalf of the company.
• Payee: The name of the payee that was paid.
• Description: A description of the expense claim.
• Accounts: Displays the accounts from your Chart of Accounts associated with the expense claim, indicating how the expense has been categorized.
• Amount: The total amount on the expense claim.

By accurately entering and tracking expense claims, you ensure that all out-of-pocket expenses are accounted for and that reimbursements are handled efficiently.